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Family Resources » Parent Teacher Association

Parent Teacher Association

All of our schools are required to have either a:

  • Parent Association (PA)
  • Parent Teacher Association (PTA)

These organizations:

  • advocate for students and families
  • update parents and families about the school
  • plan and run activities for parents and families

PA/PTAs can support schools in a number of ways, including:

  • hosting parent workshops
  • organizing activities for families—both academic and social
  • raising funds
  • running volunteer events
PA/PTAs and the Virtual Environment
See the guidance document in the Virtual Environment(Open external link) folder in the publicly available SharePoint site to help inform you and your school PA/PTAs how to work virtually. 

All of the following are automatically members of their school’s PA/PTA:

  • Parents
  • Step-parents
  • Legally appointed guardians
  • Foster parents
  • Persons in parental relation
Officers of a PA/PTA are responsible for the PA/PTA budget, events and activities. Officers are elected by membership annually.
PA/PTA Elections must be held in the spring. At that time, the three mandatory officers (president, recording secretary and treasurer) are elected. This must happen before the last day of school. The election rules are specified in Chancellor's Regulation A-660.
 
They are also specified in the PA/PTA bylaws, which you can find in the PA/PTA Resource Folder.
Any complaint about a PA/PTA election is known as a grievance. It must:
Be submitted in writing (email address—or Identifying Whom). 
Focus on a specific and material violation of either the:
Chancellor's Regulation A-660 
the PA/PTA bylaws
Verbal or anonymous grievances cannot be considered. 

All PA/PTAs must hold at least:

  • Ten monthly general membership meetings 
  • Ten executive board meetings  throughout the year
  • Quarterly meetings with the principal
Members must receive a minimum of 10 calendar days’ notice before the monthly meeting. This notice must include:
The date, time, place that the meeting will be held
An agenda items that will be discussed
A PA/PTA is responsible for its own finances, and must obey certain rules and guidelines about banking, fundraising, and record-keeping. Any association that does fundraising must have a bank account in order to conduct transactions with vendors. Proper record keeping practices must be used by members of the executive board to give an accurate accounting of the association's finances.
CPAC is made up of Presidents' Council presidents. CPAC meets with the Chancellor and other divisions monthly so they can share information to better support their constituents and be prepared in their advisory role to the Chancellor. CPAC members are PA/PTA members, SLT members and DLT members. CPAC meetings are open to the public.